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After you submit

When you deposit an item, it doesn't go live straight away. It enters a review queue, where a Research & Innovation Centre (RIC) reviewer checks it before it's published.

What happens to your submission

  1. In review. Your item waits for a reviewer to pick it up and check the description and file.
  2. Approved → published. If everything is in order, the reviewer accepts it. The item becomes public and its DOI and ARK are minted at this point.
  3. Returned for changes. If something needs fixing — a wrong file, missing details — the reviewer rejects it back to you with a reason. The item reappears in your MyDSpace; read the reason, make the change, and submit it again.

Submitting is not publishing

Only a reviewer's accept makes an item public. See The approval workflow for what reviewers do.

Track your submission's status

  1. Click your name (top-right) and open MyDSpace.

  2. Your submissions are listed with their current status — in workflow (under review), returned, or archived (published).

    MyDSpace showing your submissions and the Workflow view

If your item is returned

When a reviewer rejects an item, it comes back to MyDSpace for you to edit — with the reviewer's reason shown so you know exactly what to change:

  1. Open it from MyDSpace and read the reviewer's reason.
  2. Fix what was asked — replace the file, correct the metadata, and so on.
  3. Resubmit. It goes back into the queue for review.

How long does review take?

It depends on the RIC's queue. If your item has been waiting a long time, a polite note to the RIC is fine — see Contact & support.

Correcting or updating a published item

Once an item is published it's out of your hands — it now has a permanent DOI and ARK that others may cite, so it can't be quietly overwritten. If you spot a mistake or have a revised edition:

  • For a small correction (a typo, a missing field), ask the RIC or an administrator to fix the metadata.
  • For a genuinely new version (a corrected thesis, a new edition), an administrator can publish it as a new version that links back to the original.

See how administrators handle this in Manage items, and reach the team via Contact & support.

Next steps