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For RIC reviewers

This section is for Research & Innovation Centre (RIC) staff who review and approve submissions before they become public.

Your role

You are the publishing authority. Submissions reach you having already been read by a reviewer in the author's own faculty, so your job is not to be the first pair of eyes — it is to make the decision that puts work online permanently.

That decision splits into two things, and both are yours:

1. You publish. Every academic submission ends at your queue. You confirm the file may be shared (the copyright gate), correct the record if it needs it, and then approve — which publishes the item and mints its permanent DOI and ARK — or send it back.

2. You decide who takes part. Nobody deposits or reviews without you granting it:

  • Depositors — a registered account can read, but cannot submit until you grant submit rights on a collection. You do this yourself. See Enable a depositor.
  • Faculty reviewers — each faculty nominates who reviews its research, and you confirm it. Adding them is an administrator action, so ICT applies it — you can read the faculty pools but not change them. See Appoint a faculty reviewer.

Two review stages, and you are the second

A submission is checked by its faculty reviewer first — for academic substance — and reaches you only once they approve it. Their approval publishes nothing and creates no DOI; it just forwards the item to you. See The approval workflow, and For faculty reviewers for what they see.

This means the volume arriving at your queue is filtered, but also that you are still the only safeguard against publishing something that shouldn't be public — the faculty stage checks scholarship, not rights.

In this section

  1. The approval workflow — the two review stages and what each means.
  2. Reviewing a submission — approve, edit, reject, or return to pool.
  3. The copyright gate — Accepted Manuscript vs publisher PDF.
  4. Enable a depositor — grant submit rights to a registered user.
  5. Appoint a faculty reviewer — put a faculty's nominee into its reviewer pool.

Pilot context

The first production load is the 50-thesis pilot, run by the RIC. The same review steps in this section apply to it. Administrators handling the bulk import should also read Bulk import (SAF).